Created On:  24 April 2012

Problem:

It is necessary to restrict the access available to certain users to a single folder within a given view. Access to all other folders is forbidden.

Resolution:

There are different approaches to applying folder restrictions, the size of the view will determine the most suitable approach.

Limiting access per-folder

For each folder in turn:

1. Right click | Advanced | Access Rights
2. Select the This Folder category
3. Click "Add"
4. Select Administrators and select "All rights"
5. Click "Apply"
6. Click "Add"
7. Select any other users to be granted access to these folders
8. Select "All"
9. Click "Apply"

Access rights function on the basis of implicit denial , so rights are granted to Administrators and not other users, access is thereby denied to all non administrator users. Explicit deny rights are not required.

Granting access to folders:

1. Right click | Advanced | Access Rights
2. Select the This Folder category
3. Click "Add"
4. Select Administrators and select "All rights"
5. Click "Apply"
6. Click "Add"
7. Select the group of users to be restricted to this folder
8. Select required rights
9. Click "Apply"

This approach can be tedious for larger views. The following alternative allows the same result to be achieved with less iteration.

Folder access via a reference view

1. Open the view to be locked down
2. Select the folder to which access is to be restricted for certain users
3. Select "View | New"
4. Select view type "Reference"
5. Enter a view name
6. Click "Next"
7. Select the folder for lockdown as the root folder
8. Click "Next"
9. Click "Finish"
10. Select "View | Select View"
11. Select the parent view and click "OK"
12. Select "View | Access Rights"
13. Add rights for Administrators and All full-access users as per guidelines above
14. Other users will be denied view access, but can interact with the subfolder view the reference view

Incident #2570457