Compliance Archiving Gets Cloud Smart

by in Information Management & Governance

Organizations are generating more data than ever; managing it for appropriate corporate use is a complex, critical task. Celebrating Micro Focus’ latest innovations in archiving technology, this blog series explores vital characteristics of a modern, digital archiving solution as part of a robust information management function. In this curtain-raiser, technical director Anne Vincenti introduces a cloud-based approach as a key component of a smart, digital archiving function.


Header.jpgData is the lifeblood of any organization. How the operation treats, manages, and uses its data plays a key role in its operational effectiveness. The corporate data lifecycle is a significant journey, including – vitally - historical data. Compliance, privacy, and information governance necessitate an efficient approach to archiving. However, the archive is only as useful as the ability to find information (but only the right information) as quickly as possible.

This blog series looks at the core discipline of Compliance Archiving as a core element of an organization’s data management lifecycle, and the key requirements and application characteristics of a modern archiving solution. We will start by exploring and the applicability of Cloud environments – both public and private – to today’s Compliance Archiving market.

Cloud? Very smart

A Cloud-First strategy originates from the executive level. This type of strategy works on the principle of Cloud saving money and offering greater operational flexibility. What the CFO and Board need in response is a practical approach that presents a plan for which workloads move to the Cloud, and in which order. Especially now, as enterprises embrace a multi-cloud strategy rather than committing to a single Cloud vendor, it is critical to examine applications’ specific characteristics alongside the readiness of an organization to move it to “the Cloud.” Image1.png

Creating a Cloud migration plan requires IT leadership to understand workload requirements from not just a performance perspective, but also a business line and regulatory perspective. Key considerations for a Cloud migration initiative involve assessing which workloads and applications to move and to which Cloud, evaluating the value that Managed Services Providers deliver while keeping governance and security top of mind. This is particularly critical for sensitive workloads in highly regulated industries.

Where do most enterprises looking to be “Cloud Smart” look for their initial wave of applications moving to the Cloud? Typically, IT is looking for applications that do not have low latency or a high query volume with time-sensitive query requirements. These criteria can be applied to in-house and enterprise applications.  When considering enterprise applications, typically three elements form the first waves of Cloud migration: Storage, Mission Support, and Transient spin-up/spin-down applications.



A Cloud-First Archiving Strategy

While general Archiving of data is a match for Public Cloud, an Archive differs from a Compliance Archive in several key ways. Organizations create Archives for data preservation in a low-cost manner, but usually not with an emphasis on regular query. Retrieval from cold storage can take days and some archives may only be able to return collections of data instead of individual parts of databases or files. The whole approach is rather passive, incomplete, and inefficient.

By contrast, a digital Compliance Archive, an overtly active and comprehensive dynamic environment, is quite another animal, with essential criteria including:

  • High-performance complex query in a low latency environment
  • High throughput and scale
  • Rock-solid data security
  • Productive user experience

Modern Compliance Archiving: Get Digital Safe and Cloud Smart

The requirements for a cloud-based compliance archive solution – as outlined above - denote a much more robust technical solution that offers scale, security, and efficiency, in a cloud-based environment. In addition, if you consider the vast volumes of data being generated (155 Zettabytes by 2025, according to one prediction); a cloud-based solution becomes all the more appropriate.

Micro Focus Digital Safe 10 Archive and Digital Safe 10 Supervisor (release 2020.2) build on Micro Focus’ highly scalable compliance archive technology with modern, cloud-native architecture and a new user experience that is more intuitive and provides richer access to critical information.

The new release of the Micro Focus Digital Safe 10 Platform builds on the concepts of a unified data lake (UDL) to provide an enriched, compliance data lake platform—bringing all electronic messaging and collaboration data together, thus enabling high-performance, contextual queries across diverse types of data and electronic communications. When it comes to operating a secure, purpose-built private cloud for the leading compliance archive serving Banking Finance Services and Insurance markets, Micro Focus taps its portfolio of Security and Data Management solutions. All of which are designed for portability and are Public Cloud-ready.

Regardless of the level of Cloud adoption, research shows that Security ranks as the #1 or #2 challenge for IT leadership to tackle. Furthermore, Governance increases in importance the more experience an organization gains in moving applications to the Cloud – perhaps because the applications in question are increasing in sensitivity and business criticality. In fact, over 80% of enterprises rate security, governance, and managing cloud spend as top challenges.

The Digital Safe 10 platform resides in Micro Focus’ private, SOC 2 compliant data center. As part of our commitment to security, we engage a third party to audit our data centers, operational policies and procedures, and the security of the business environment. The results of the audit are available to our customers when requested. The Micro Focus engineering and operations teams adhere to four pillars of on-going security: static code analysis, dynamic analysis, third party component scanning, and penetration testing. Digital Safe 10’s design also accommodates standard hybrid and public cloud designs, whereby electronic communications stream to a single location, and replicate to a geo-remote location.


 Whether private, hybrid, or public cloud, the new Micro Focus Digital Safe architecture delivers significant scale, performance, and value.


Learn More

The latest release of Digital Safe 10 Archive and Supervisor is now available. Learn more by downloading our White Paper, Digital Safe 10—Next Generation Compliance Data Lake, and reading the press releaseFinally, look out for other blogs in which will explore how Micro Focus tackles the additional criteria of performance, security, and user experience.


Data Governance
Information Management
Information Governance