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Document Access for resource accounts

MigrationDeletedUser
Hello,
Anyone know if it is possible to create a shared folder in a resource account and import documents into it?
We want to have an admin account which would be used to hold forms, policies, etc. When its created under a user account and the user moves on we have to recreate the shared folders with documents etc. If it was a resource account we could just change ownership.
Thanks,
Tom

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  • 0
    taphillips;2308527 wrote:
    Hello,
    Anyone know if it is possible to create a shared folder in a resource account and import documents into it?
    We want to have an admin account which would be used to hold forms, policies, etc. When its created under a user account and the user moves on we have to recreate the shared folders with documents etc. If it was a resource account we could just change ownership.
    Thanks,
    Tom


    Hi Tom,

    We have been doing this for ages. Docs, emails, everything dropped in a folder shared from and owned by a resource. Funny enough we called the resource "Folders" ;-)

    GW8.0.3 BTW.

    Mark.
  • 0 in reply to MarkDissington
    Hmm... its seems like we can create documents directly from a resource account, but can't import them... not sure if there is the ability to grant resources rights directly for a library...
  • 0 in reply to MigrationDeletedUser
    The individuals still own/create/give rights to documents. The resource can only be used to give a folder structure that everyone can view to organise the documents and other items within them. The Items themselves are still owned by real users. AFAIC there is no way for resources themselves to be the owner or creator of a document.

    Sorry,
    M.
  • 0 in reply to MarkDissington
    Thanks for the reply.
    I suppose we would have to find a way to change ownership of docs when a user moves on...
    Tom

    MarkDissington;2309131 wrote:
    The individuals still own/create/give rights to documents. The resource can only be used to give a folder structure that everyone can view to organise the documents and other items within them. The Items themselves are still owned by real users. AFAIC there is no way for resources themselves to be the owner or creator of a document.

    Sorry,
    M.
  • 0 in reply to MigrationDeletedUser
    We have reassigned ownership a number of times. I think it is via ConsoleOne, something along the lines of "assign orphaned documents to new user" (you'll need to have deleted the user's GroupWise account first to make the documents 'orphaned').

    Just found it, Mailbox/Library maintenance on the Owning PO - Analyze/Fix Library Action
    See here: https://www.novell.com/documentation/gw8/gw8_admin/data/a3n5rji.html

    M.
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