Highlighted
Super Contributor.
Super Contributor.
463 views

Can I add duplicate values in lcIdNumber field of the TSLOCATION table?

Jump to solution

Hi,  

I want to know if it ís possible to store duplicated values in lcIdNumber field.

This is the reason of my question.

We use Records Manager to manage documents of users who work in different departments within the company. Each user has the right to access their documents within their department, but we have cases in which a user stops working in one department and moves to another department. Therefore we have to create a new location for that user. They continue to be employees of the company and all their data are the same, including the identification number, but now it is in another department.

By internal policies we must keep the previous user as a history and create a new one, with the same data as the previous one and that includes the same identification number (). Is it possible to do that? What fields in TSLOCATION can contain duplicates? In an additional field we store the name of the department and that is the only difference between the first user and the second, the other data remain the same.

Thank you for your help,

0 Likes
1 Solution

Accepted Solutions
Highlighted
Outstanding Contributor.
Outstanding Contributor.

AldoH,

The business case of having duplicate locations etc  you described above could be catered properly created access controls. This is usual course of business tha staff moves and permissions gets changed etc. This is part of implementation design to take of effective locations and access control plan.

I personally think, you would gain alot of experience if you engage someone with experiences and indepth understanding of CM/ RM internals working etc. 

 


Cheers,
Harry

View solution in original post

0 Likes
3 Replies
Highlighted
Outstanding Contributor.
Outstanding Contributor.

AldoH,

The business case of having duplicate locations etc  you described above could be catered properly created access controls. This is usual course of business tha staff moves and permissions gets changed etc. This is part of implementation design to take of effective locations and access control plan.

I personally think, you would gain alot of experience if you engage someone with experiences and indepth understanding of CM/ RM internals working etc. 

 


Cheers,
Harry

View solution in original post

0 Likes
Highlighted
Outstanding Contributor.. Outstanding Contributor..
Outstanding Contributor..

Harry is right on this one.. The same can be accomplished using access controls and a properly constructed location table that reflects the organisation.. 

IE a user is a member of a departmental unit.. The unit itself has rights to the documents. 

Move the user from one departmental unit to another and they will inherit the permissions. 

 

HP Records management suite specialists
www.imexwa.com.au
0 Likes
Highlighted
Super Contributor.
Super Contributor.

Thank you Harry for the prompt response. I really appreciate the advice, recently I started working with HP Records Manager and I'm working on a new implementation to correct the flaws in the current implementation. I will contact someone with experience in CM / RM in order to have more information and thus achieve an efficient implementation. Thank you very much.

 

Regards,

Aldo,

0 Likes
The opinions expressed above are the personal opinions of the authors, not of Micro Focus. By using this site, you accept the Terms of Use and Rules of Participation. Certain versions of content ("Material") accessible here may contain branding from Hewlett-Packard Company (now HP Inc.) and Hewlett Packard Enterprise Company. As of September 1, 2017, the Material is now offered by Micro Focus, a separately owned and operated company. Any reference to the HP and Hewlett Packard Enterprise/HPE marks is historical in nature, and the HP and Hewlett Packard Enterprise/HPE marks are the property of their respective owners.