Managing Frequent Contacts, Globally

Managing Frequent Contacts, Globally

Problem



There are several settings that can be configured to manage the frequent contacts. Unfortunately, there is no mechanism in ConsoleOne to control these settings.



Solution



By using ZENworks or even a login script, a network administrator can push out registry settings to control the behavior of frequent contacts. These settings work in the GroupWise 7 client.



All of the settings for the frequent contacts are stored in HCKU\Software\Novell\GroupWise\Address Book - User Interface\RFQ Options.



Here are the keys that can be set:






String: Auto Save Enabled

Value: Yes / No

Description: Enable/disable the auto-saving of addresses in frequent contacts.



String: Save Received from External

Value: Yes / No

Description: Save addresses of items that are received from external sources (Internet).



String: Save Received from Internal

Value: Yes / No

Description: Save addresses of items that are received from internal sources.



String: Save Received 'To:' Me

Value: Yes / No

Description: Save addresses of items that are received only if my name or ID is in the 'To:' field



String: Save Sent to External

Value: Yes / No

Description: Save addresses of items that are sent to external sources (Internet).



String: Save Sent to Internal

Value: Yes / No

Description: Save addresses of items that are sent to internal sources.



String: Auto-Delete Enabled

Value: Yes / No

Description: Enable auto-deletion of frequent contacts.



DWORD: Auto Delete - Amount

Value: Numerical Value (e.g., 6)

Description: This combined with "Auto-Delete - Units" defines the amount of time after which frequent contacts should be auto-deleted. For example, setting this to 6 and "Auto-Delete - Units" to Months specifies that contacts should be deleted if not used for 6 months.



String: Auto Delete - Units

Value: Hours/Days/Weeks/Months/Years

Description: This combined with "Auto-Delete - Amount" defines the amount of time after which frequent contacts should be auto-deleted. For example, setting this to 6 and "Auto Delete - Units" to Months specifies that contacts should be deleted if not used for 6 months.

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Comments
If a GroupWise user is disabled, expired and visibility set to none, how can someone still use it their frequent contacts?

Jim
Browse the registry for "HKEY_CURRENT_USER\Software\Novell\GroupWise\Address Book - User Interface", Here you will find a lot of entiries for address books. Find the one which looks to something like the below, "AB.0081D836918BCE1187EB00805FB4B2BE.Frequent Contacts". It will end with .Frequent Contacts". If you highlight it, on the right hand window, you will see the attribute "Show". Edit the attribute and change it to "No". Close registry and restart the GroupWise Cleint. The Workstation will no longer display Frequent contacts.

Note: This does not mean that the GroupWise Client will not use Frequent contacts. You will have to change the name completion search order to achive that.
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