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Wirelessly updated display of boardroom meeting schedule

Wirelessly updated display of boardroom meeting schedule

Have you ever wished there was an easy way to use your GroupWise system to wirelessly display an up to date daily schedule of your boardroom, or meeting room? With GroupWise calendar publishing and a wirelessly connected tablet it's actually fairly easy to do.

  1. Setup and enable a GroupWise calendar publishing server and enable the appropriate domain/po/users to publish as per the documentation:
    GroupWise 2014 Administration Guide - Calendar Publishing Host

  2. If not done already, create a resource for your boardroom and publish its calendar to your gwcal server. You can of course do this for multiple rooms.

  3. Edit the calhost.cfg file.On OES it is at /var/opt/novell/groupwise/calhost/
    On Windows it is at c:\Novell\GroupWise\calhost

    Find and edit the following settings:

    Templates.Content.Refresh=60 in order to set it to refresh every minute.
    User.Calendar.defaultView=Day so that it displays the daily view

  4. Restart your novell-tomcat6 to force loading the new gwcal webapp settings

  5. Take a wireless enabled tablet and use its browser to access your /gwcal website. Find the appropriate boardroom calendar in the list and open it. If possible bookmark and/or create a shortcut to it on your tablet's homescreen for easy access.

  6. Check that published calendar on tablet browser receives updates every minute by adding and changing appointments in appropriate calendar.

  7. Use a product such as padtab to mount tablet in appropriate spot by/on boardroom door

  8. Both bookmark the page in the browser, as well as create a link/icon for the page in a visible location on main page of Tablet interface/desktop in case it crashes or is closed accidentally.

  9. VOILA, you now have a wireless boardroom schedule display. You can setup for as many rooms as you require.

  10. Don't forget to keep the tablet(s) charged overnight every few days.


I have been using this setup successfully for over 2 years using a handful of BlackBerry Playbooks and it works quite well.

Some helpful tips which I'll keep adding as discovered:

  • Set your browser to fullscreen to get best use of screen real estate. On BlackBerry PlayBook it is a simple toggle in the top right corner. You can force Safari on iPad to display proper fullscreen using steps here, something similar may work for Chrome on Android.

  • Auto start browser using many available apps. For Android there is a simple free one called AutoStart - No root. On ios .... still looking

  • If a 24 hour shop, consider placing tablet next to, instead of directly on door and running a power plug close by to keep device charged at all times. Alternatively, simply swap identically configured devices every few days, keeping 1 charged while other is active as this may avoid clutter of visible wiring.


Note: Currently it will always display your notes and tasks on the right, as well as the mini calendar on the left as the gwcal webhost does not currently provide a way to disable displaying these as default, but the GroupWise developers have already added it to a forthcoming release with plans to also provide a Tablet Conference room template with this all disabled. Also planned is some cool colour coding, and auto center on current time for those who run 24 hours.

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Comments
calhost.cfg (New settings coming)

User.Calendar.Hide.appointment=false
User.Calendar.Hide.note=true
User.Calendar.Hide.task=true

will hide the note and task from GUI
Nice tip, Rodney! The best thing is that it doesn't require another software product.
What is the status of the ...

1. tablet conference room template

2. cool color coding

3. auto center on current time

We are a 24 hour shop (hospital) where we are mounting these permanently behind Plexiglas with wall AC power behind them.

Thanks
Get the Votes in for the "Idea" to make the Calendar Publishing Host service have a Meeting Room Display template mode to it. Vote it up at

https://ideas.microfocus.com/MFI/novell-gw/Idea/Detail/620
Looking at the Micro Focus IDEAS web page for voting up the GroupWise Meeting Room template is very low at 17 today.

I do not think many GroupWise customers even know that the Calendar Publishing Host can even do a some what simplistic meeting room display today. Novell has one to two buried sentences on this capability. Novell should have a chapter on this with pictures showing this powerful feature which costs thousands for an Exchange system.
The auto refresh setting in calhost.cfg that is enabled for our Meeting Room Displays makes the display start at 7:00 AM which does not work for a 24 hour company with active meeting rooms. Please get this fixed Micro Focus.
We are still on GW 2012 but I know it has the calendar publishing on it too - I will try this.

IOS has a kiosk mode that should work perfect for this - we already use this for ipad displayed at job fairs.
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