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Anonymous_User Absent Member.
Absent Member.
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Document management stratergy for GW2012 & Vibe

I have a client with about 12 Libraries fairly straight forward no
customisation
Ranges from about 30K to 150K documents in the various libraries

seems Document Management in GW is DEAD and there is NO STRATERGY or TOOLS
to migrate the libraries to Vibe

What are people doing to migrate the documents??

is Vibe a viable platform ?




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9 Replies
Anonymous_User Absent Member.
Absent Member.

Re: Document management stratergy for GW2012 & Vibe

My organization has been beating the migration issue since Vibe was
teaming. Finally we are seeing some traction on this issue and Novell
is actively working on a solution for the direct migration. Not sure
why it took so long, but I am happy to see movement forward.

As far as Vibe goes, after several product demos it looks to be hugley
customizable. Our initial implementation will be strictly a DMS
replacement un-hooked from GW. We will probably grow it from there as
we progress, but one step at a time.

I have not and will not be migarting my DMS libraries to GW2012, I
will keep them in GW8 and testing indicates that will work fine as
users are able to access libraries fine from the GW2012 system.


On Tue, 28 Feb 2012 07:35:20 GMT, "Brian" <brian@nospam.com> wrote:

>I have a client with about 12 Libraries fairly straight forward no
>customisation
>Ranges from about 30K to 150K documents in the various libraries
>
>seems Document Management in GW is DEAD and there is NO STRATERGY or TOOLS
>to migrate the libraries to Vibe
>
>What are people doing to migrate the documents??
>
>is Vibe a viable platform ?
>
>
>

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jmarton2 Absent Member.
Absent Member.

Re: Document management stratergy for GW2012 & Vibe

Brian wrote:

> I have a client with about 12 Libraries fairly straight forward no
> customisation Ranges from about 30K to 150K documents in the various
> libraries
>
> seems Document Management in GW is DEAD and there is NO STRATERGY or
> TOOLS to migrate the libraries to Vibe
>
> What are people doing to migrate the documents??
>
> is Vibe a viable platform ?


Vibe is definitely a viable platform and is our strategy going forward.
We've now got public betas of both the Vibe Office plugin so you can
open/save files to/from Vibe directly from Word, Excel, and PowerPoint.
We've also get the public beta of Vibe desktop available, which allows
for syncing of files from Vibe to a PC for offline file access.

http://www.novell.com/beta/auth/beta.jsp?id=4285&type=1

The biggest hurdle is automating the migration of docs from GWDMS to
Vibe, and we hope to have our migration tool available by the end of
the year.

--
We're your Novell--again. http://www.novell.com/promo/backtobasics.html
Enhancement Requests: http://www.novell.com/rms

Joe Marton Emeritus Knowledge Partner
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MarkDissington Outstanding Contributor.
Outstanding Contributor.

Re: Document management stratergy for GW2012 & Vibe

I hate reopening old threads but there's very little to go on on this subject.

We're still running GW2012 because of DMS, we have thousands of Word and Excel documents spread across two libraries and the upgrade to GW2014 will break DMS irrevocably. We have started to run Vibe in a limited manner for tracking some project work and the aim is to migrate the whole DMS system across to Vibe. I have found this coolsolutions article from 2013 for doing this to Vibe 3.3 - https://www.novell.com/communities/coolsolutions/migrating-groupwise-dms-vibe-33/ - but as per the comments on the article I can't find the mentioned exe file anywhere (gwdmsexport.exe).

So a few questions:

1) Is there still a migration part from GW to Vibe (now 4.0.0)?
2) Does it still follow the coolsolution article above?
3) Where on earth do you get gwdmsexport.exe from? I've searched within the installer, and also on the vibe server filesystem. Can't find the file anywhere.

Ideally want to get this moved and tested to do live over Christmas before Senior management start pushing Exchange 365/cloud storage/next buzzword.

TIA,
Mark.
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Knowledge Partner
Knowledge Partner

Re: Document management stratergy for GW2012 & Vibe

In article <MarkDissington.7lmxey@no-mx.forums.microfocus.com>,
MarkDissington wrote:
> So a few questions:


and good questions they are.
So I'm pushing them to the appropriate places and hopefully the real
answers will arrive here before too long.

Sounds like some of your executives might partake in Buzzword Bingo.
Perhaps it might be entertaining and even educational to them if you
supplied them with a nice set of such cards. Of course your mileage may
vary.


Andy of
http://KonecnyConsulting.ca in Toronto
Knowledge Partner
http://forums.novell.com/member.php/75037-konecnya
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Knowledge Partner
Knowledge Partner

Re: Document management stratergy for GW2012 & Vibe

In article <MarkDissington.7lmxey@no-mx.forums.microfocus.com>,
MarkDissington wrote:
> We're still running GW2012 because of DMS, we have thousands of Word and
> Excel documents spread across two libraries and the upgrade to GW2014
> will break DMS irrevocably.


Why do you believe that GW 2014 will break your DMS?
Others have it running and point to
http://www.novell.com/documentation/groupwise2014r2/gw2014_guide_admin/dat
a/admin_libdoc.html

I do recall talk of DMS being dropped, but clearly that didn't happen even
if the thought stuck in some of our heads.

If you still want to tinker with the migration to Vibe, check that
CoolSolution again at the top, where you will now find MigrationTools.zip
with disclaimers around it (a repackaged gwdmsexport.exe, I think in part
to remove the sex)


Andy of
http://KonecnyConsulting.ca in Toronto
Knowledge Partner
http://forums.novell.com/member.php/75037-konecnya
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MarkDissington Outstanding Contributor.
Outstanding Contributor.

Re: Document management stratergy for GW2012 & Vibe

Thanks Andy,

I cloned our live system as a test system that I have upgraded to 2014 and no matter what I try there is no DMS integration to Office that I can find. I haven't tried recently but IIRC I couldn't even open and close any of the documents.

Does anyone know what versions of office are supported with GW2014? Believe I tried 2010 and 2013, both 32bit.

Mark.
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MarkDissington Outstanding Contributor.
Outstanding Contributor.

Re: Document management stratergy for GW2012 & Vibe

Hi Andy,

Not exactly sure what zip file they've link to the TID but when you look inside it it appears to be for migrating from "Forum 8.0" to "Teaming 2.0" - lots of tcl files. Certainly no exe file for migration GW DMS in there though. Think they may have added the wrong file 🙂

Mark.
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Knowledge Partner
Knowledge Partner

Re: Document management stratergy for GW2012 & Vibe

In article <MarkDissington.7n7xso@no-mx.forums.microfocus.com>,
MarkDissington wrote:
> I cloned our live system as a test system that I have upgraded to 2014
> and no matter what I try there is no DMS integration to Office that I
> can find. I haven't tried recently but IIRC I couldn't even open and
> close any of the documents.
>
> Does anyone know what versions of office are supported with GW2014?
> Believe I tried 2010 and 2013, both 32bit.


Ahhh, the client side of the equation.
I don't see that particular style of direct integration anymore, but I
see support for creating new documents into DMS, importing existing ones
into DMS, managing them all, etc..
Of course I'm not connected to system with Libraries at the moment as I
get the "There are no document libraries available" when I try to add a
doc just to see how that currently works, but I get at least that far on
a 2014R2 sp1 client.
https://www.novell.com/documentation/groupwise2014r2/gw2014_guide_admin/
data/adm_libdoc_mgtdoc_add_docs.html

Keep in mind that you can run older clients with the current backend, so
you can at least get the backend up to date as we investigate what
exactly is currently needed for the DMS integration and possibly what
process changes you might need. Microsoft did change some of those
hooks, and GroupWise had to follow.

I'll bring it and the zip, up in the back end.


Andy of
http://KonecnyConsulting.ca in Toronto
Knowledge Partner
http://forums.novell.com/member.php/75037-konecnya
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Knowledge Partner
Knowledge Partner

Re: Document management stratergy for GW2012 & Vibe

In article <MarkDissington.7n7y9b@no-mx.forums.microfocus.com>,
MarkDissington wrote:
> Not exactly sure what zip file they've link to the TID but when you look
> inside it it appears to be for migrating from "Forum 8.0" to "Teaming
> 2.0" - lots of tcl files. Certainly no exe file for migration GW DMS in
> there though. Think they may have added the wrong file 🙂


I've passed your notes back on this. It was what the Vibe gang found.
Looks like the file that used to be there has been lost. <sigh>

The direct hooks that go with-in MS Office menus are what are gone. The
rest is still there.

Sorry for the delay, I just lost track of this thread.


Andy of
http://KonecnyConsulting.ca in Toronto
Knowledge Partner
http://forums.novell.com/member.php/75037-konecnya
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