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Anonymous_User Absent Member.
Absent Member.
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Library Questions

Hi There!

We are looking to implement a library for an existing GW654
Client (Waiting with Baited Breath for GW7 which seems to
have a BUNCH of bugs with DMS.

Right now restoring data from lost documents is very easy
either with Backup Software or Salvage.
If I store the documents at the library, is it difficult to
restore single files quickly and easily from something like
Backup Exec 9.1? Which method is most reliable to use, I can
use GWTSA or TSAFS but TSA FS seems to have a lot of
downsides. Is GWTSA Supported on GW654/GW7?

I have also noticed, though its possible this is a GW7 only
bug, that when I create documents after I have created new
custom fields, they are not visible as they should be, and
the only way you know they are there at all, is if you set
them as required, so that when you tell it to create the
document, the field becomes visible and demands an entry.

Is it possible to take an attachment directly from an Email
in GW *TO* dms, or is the only way to save it to file
system, and then import it?

Are there any known gotcha's for DMS in GW654 that I should
know about? Any broken features?

I am imagining that the number of documents for this site
should be under 10,000 and I am thinking the best way is to
just have a single post office (20 users) and have the files
in the post office rather than separate storage area. I have
been told a separate POA for indexing is smart. Would this
apply here?

Because I want to simplify document sharing and ownership, I
am thinking of enforcing ownership of documents to be a user
that will never leave like a virtual user docman or similar,
this way documents will never get orphaned, but I am not
certain of the wiseness of such a thing.. any comments?

Any assistance greatly appreciated. If you would be so kind
as to copy any replies to email below I would appreciate
it.

andre@sapphiresolutionsnospam.co.nz (remove the nospam from
before .co.nz

thanks

Labels (1)
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6 Replies
Anonymous_User Absent Member.
Absent Member.

Re: Library Questions

To restore docs within GW, use the Tools, Replace document with backup
option, dependinh how far back you need to go, you will still need to
salvage/restore the required file. TSAFS is the best way to go with the
system you have.

Custom fields, don't know, haven't seen the problem here. Did you add the
new fields under Tools/Options/docs - pcik a library, property
configuration ?

To save files straight into the Library, use View, rather than Open, then
the Save dialog gives you the library option.

DMS in 6.54 is OK, it's pretty solid, the latest GW7 FTF clients seem a
lot better, but I'd still be a bit wary of it.

Leave the library on the same PO as the users, but do use a separate
document storage area, away from the atual Post office directory, it just
splits the load across a couple of volumes.

Simplying ownership and sharing can be done using the general user
security settings, give everyone View rights for example. As for
authorship that is set at the creation time and will be the GW user, this
can be adjusted using mass doc operations if someone leaves.

Cheers Dave


--

Dave Parkes [NSCS]
Occasionally resident at http://support-forums.novell.com/
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Anonymous_User Absent Member.
Absent Member.

Re: Library Questions

I don't have that option for replace document with backup,
as its greyed out. What do I require for this?

Are you saying not to store the documents at the post
office, but rather a separate document storage area right?
IE a section of the file system?
With Non DMS security, users can specify the security rights
of a file by simply choosing which folder to save it to, is
such a thing possible in DMS?

The custom fields were indeed what you suggested.

The TSAFS option concerns me because it says that during the
backup the GW DB's are not sync'd and a procedure needs to
be run to "sync" them
but I cannot find documentation to explain how this works?

>>> On 20/10/05 at 06:25 am, in message

<xn0e8ooq74c5wiz018@support-forums.novell.com>, Dave
Parkes<Dave@Norgren.co.uk> wrote:
To restore docs within GW, use the Tools, Replace document
with backup
option, dependinh how far back you need to go, you will
still need to
salvage/restore the required file. TSAFS is the best way to
go with the
system you have.

Custom fields, don't know, haven't seen the problem here.
Did you add the
new fields under Tools/Options/docs - pcik a library,
property
configuration ?

To save files straight into the Library, use View, rather
than Open, then
the Save dialog gives you the library option.

DMS in 6.54 is OK, it's pretty solid, the latest GW7 FTF
clients seem a
lot better, but I'd still be a bit wary of it.

Leave the library on the same PO as the users, but do use a
separate
document storage area, away from the atual Post office
directory, it just
splits the load across a couple of volumes.

Simplying ownership and sharing can be done using the
general user
security settings, give everyone View rights for example. As
for
authorship that is set at the creation time and will be the
GW user, this
can be adjusted using mass doc operations if someone
leaves.

Cheers Dave


--

Dave Parkes [NSCS]
Occasionally resident at http://support-forums.novell.com/


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Anonymous_User Absent Member.
Absent Member.

Re: Library Questions


>I don't have that option for replace document with backup,
>as its greyed out. What do I require for this?


To have a document reference highlighted/selected <g>

You set rights at the document level for others to be granted access or
not, can be done for the 'general user' or by user/distribution list. The
files stored within the library are encrypted so direct file access is not
possible,

I've never actualy used any GW specific settings with the backup here,
just used plain old Arcserve backing up in the early hours of the morning
and never had any problems. If you really want a completely clean backup,
unload and the agents before the backup and reload them after the event

Cheers Dave


--

Dave Parkes [NSCS]
Occasionally resident at http://support-forums.novell.com/
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Anonymous_User Absent Member.
Absent Member.

Re: Library Questions

Andre Southgate wrote:

> I don't have that option for replace document with backup, as its greyed
> out. What do I require for this?


In addition to Dave's comment, you also must have "rights" to that document
- i.e., be the owner or the librarian.

> Are you saying not to store the documents at the post office, but rather a
> separate document storage area right? IE a section of the file system?


Unless you are clustering GW, it's "best practice" to put the docs in a
storage location separate to the PO. But on the same SERVER. 🙂

--
Danita Zanre
Novell Support Forums Volunteer
Success with GroupWise Document Management!
www.caledonia.net/dms.html
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Anonymous_User Absent Member.
Absent Member.

Re: Library Questions

Yah I gathered as much, however to require a backup one may
assume the user deleted the document including
its reference and therefore the functionality seems flawed?
Am I missing something?
Secondly I have highlighted the document reference but I do
not have the ability to
replace with backup copy as you have indicated.


>>> On 22/10/05 at 02:04 am, in message

<xn0e8rb0y6xq57u026@support-forums.novell.com>, Dave
Parkes<Dave@Norgren.co.uk> wrote:

>>I don't have that option for replace document with

> backup,
>>as its greyed out. What do I require for this?

>
> To have a document reference highlighted/selected <g>
>
> You set rights at the document level for others to be
> granted access or
> not, can be done for the 'general user' or by
> user/distribution list. The
> files stored within the library are encrypted so direct
> file access is not
> possible,
>
> I've never actualy used any GW specific settings with
> the backup here,
> just used plain old Arcserve backing up in the early
> hours of the morning
> and never had any problems. If you really want a
> completely clean backup,
> unload and the agents before the backup and reload them
> after the event
>
> Cheers Dave
>

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Anonymous_User Absent Member.
Absent Member.

Re: Library Questions

Andre Southgate wrote:

> Yah I gathered as much, however to require a backup one may assume the
> user deleted the document including its reference and therefore the
> functionality seems flawed?


As long as you know the document number, you can always retrieve the
information on a document, even after it has been deleted.

> Secondly I have
> highlighted the document reference but I do not have the ability to
> replace with backup copy as you have indicated.


What rights do you have to the document in question?


--
Danita Zanre
Novell Support Forums Volunteer
GroupWise 7 Upgrade Guide!
www.caledonia.net/gw7upg.html
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