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copying and/or moving entire GW directories between users

I have been responsible for handling a committee responsibility for about 15 years. I used my GW account to organize and archive email interactions among the committee members over that period of time. I developed a month by month and year by year directory structure for easy access to the information.

Now, I would like to pass this information on to a new 'keeper'.

Is there an easy way to move (or copy) a complex directory structure, with contents to a totally different user?

We have found some information that allows us to transfer individual emails and files but the directories can't seem to be copied. Re-creating by hand would be very time consuming.

I hope I have explained this well enough.

Any thoughts?
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Re: copying and/or moving entire GW directories between users

On Thu, 30 May 2013 16:56:02 GMT, basicbill
<basicbill@no-mx.forums.novell.com> wrote:

>
>I have been responsible for handling a committee responsibility for
>about 15 years. I used my GW account to organize and archive email
>interactions among the committee members over that period of time. I
>developed a month by month and year by year directory structure for easy
>access to the information.
>
>Now, I would like to pass this information on to a new 'keeper'.
>
>Is there an easy way to move (or copy) a complex directory structure,
>with contents to a totally different user?
>
>We have found some information that allows us to transfer individual
>emails and files but the directories can't seem to be copied.
>Re-creating by hand would be very time consuming.
>
>I hope I have explained this well enough.
>
>Any thoughts?


With GroupWise 2012, you can share a folder and all its sub-folders in
a single step. That would give someone else access to the structure
in a single step, but you would still be the owner. Although you
could give that other person full rights to it. If you want it out of
your mailbox, the user you shared with would have to recreate the
folder structure in their mailbox and move all the emails from the
shared structure to their own structure. Once everything was moved,
you could delete the folders from your mailbox Might be a bit time
consuming depending upon how much there is.

Another option would be to use something like Dave Parkes Shariff
utility...available from Caledonia at
http://postie.caledonia.net/store/index.php?route=product/product&manufacturer_id=13&product_id=73
I use this and it has the ability to transfer ownership of folders
from one user to another. There might be other utilities available,
that is the only one I am familiar with.

Ken
--
Ken
Knowledge Partner

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Re: copying and/or moving entire GW directories between user

Thanks for the advice Ken. We do seem to have a handle on sharing and it could be a solution, however it will become cumbersome when I retire and I no longer need my email account.

What I'm looking for is to 'give up ownership' of a directory and it's sub-directories over to a new user ..... I don't wish to have any further attachment to the files.

It appears that the 'Shariff' utility might be helpful but there appears to be some concern about losing data when transferring across different post offices.

But my new keeper is in the same post office as me so that may not be a concern.

Have you had any experience with that utility?
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Re: copying and/or moving entire GW directories between users

On Thu, 30 May 2013 19:06:02 GMT, basicbill
<basicbill@no-mx.forums.novell.com> wrote:

>
>Thanks for the advice Ken. We do seem to have a handle on sharing and it
>could be a solution, however it will become cumbersome when I retire and
>I no longer need my email account.
>
>What I'm looking for is to 'give up ownership' of a directory and it's
>sub-directories over to a new user ..... I don't wish to have any
>further attachment to the files.
>
>It appears that the 'Shariff' utility might be helpful but there
>appears to be some concern about losing data when transferring across
>different post offices.
>
>But my new keeper is in the same post office as me so that may not be a
>concern.
>
>Have you had any experience with that utility?


Yes. We bought it and have been real happy with it. I use it to
transfer ownership of shared folders when the owner leaves the company
and we want to delete their account. We only have two post offices
and I don't think I have ever had to transfer across post offices,
just within. But it works fine within post offices from my
experience.

Ken
--
Ken
Knowledge Partner

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Re: copying and/or moving entire GW directories between users

On 5/30/2013 12:47 PM, KeN Etter wrote:
> On Thu, 30 May 2013 19:06:02 GMT, basicbill
> <basicbill@no-mx.forums.novell.com> wrote:
>
>>
>> Thanks for the advice Ken. We do seem to have a handle on sharing and it
>> could be a solution, however it will become cumbersome when I retire and
>> I no longer need my email account.
>>
>> What I'm looking for is to 'give up ownership' of a directory and it's
>> sub-directories over to a new user ..... I don't wish to have any
>> further attachment to the files.
>>
>> It appears that the 'Shariff' utility might be helpful but there
>> appears to be some concern about losing data when transferring across
>> different post offices.
>>
>> But my new keeper is in the same post office as me so that may not be a
>> concern.
>>
>> Have you had any experience with that utility?

>
> Yes. We bought it and have been real happy with it. I use it to
> transfer ownership of shared folders when the owner leaves the company
> and we want to delete their account. We only have two post offices
> and I don't think I have ever had to transfer across post offices,
> just within. But it works fine within post offices from my
> experience.
>
> Ken
>

If you aren't actually SHARING, just use IMAP to copy the whole thing

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