Workflow Creation for new user

[AnonymousXYZ]

I am very new to workflow. I have been assigned a task to create a workflow which would have the following input fields First Name, Last Name and Manager DN. On submission a User ID would be created <1st Letter of FirstName><Surname>. If duplicate entry found then it gets appended by a number. The password is generated randomly and the user id and password is emailed to the manager.

Please let me know what steps shall I follow to achieve this use case.

[dgersic]

Subramanian;2484698 wrote:
I am very new to workflow. I have been assigned a task to create a workflow which would have the following input fields First Name, Last Name and Manager DN. On submission a User ID would be created <1st Letter of FirstName><Surname>. If duplicate entry found then it gets appended by a number. The password is generated randomly and the user id and password is emailed to the manager.

Please let me know what steps shall I follow to achieve this use case.

You'll be creating a provisioning request definition (ie: PRD). It'll have a form, and a workflow. The pieces needed are specified above. You'll need to have a stab at it and let us know where you get stuck. We'll assume you've read the documentation and installed Designer already.

[rrawson]

Except for the password part this is straightforward. Constructing a proposed name and looping through making a DAL query, or even just a "IDVault.get()" trying to read surname until you get a failure to find a non colliding name. There is nothing in the workflow engine to create a random string but I am sure you can find hundreds of examples of how to do that in a google search of javascript samples. But setting the user password will require some special configuration if you are going to do it from workflow (you could use a loopback driver for that bit and it do it in engine policy without much fanfare).

But this will let you set up the DAL to set a password
https://www.netiq.com/communities/cool-solutions/setting-password-workflow/

If you do want to allow the user to choose a password in the form, you can set a text field to password format so the value is obscured, but the problem is that you can't do a "confirm" because that's not a feature, and you can't even build it yourself because once you declare a form as "password" you can't programmatically retrieve the value from it (something about that being a security exposure). If you want to move into some advanced examples, I have solved this problem too:
https://www.netiq.com/communities/cool-solutions/creating-password-field-validating-password-control-netiq-idm-forms/

Good Luck
Rob