Features to Consider When Choosing File Analysis Tools

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With multiple File Analysis vendors identified in the latest Market Guide for File Analysis Software report, how do you determine which vendor tools are right for you?

The 2016 Market Guide for File Analysis report from Gartner is the third annual publication on File Analysis – a market segment that Gartner first identified and defined in 2014. This year’s report identifies 24 vendors with File Analysis tools in the market today, each with their particular strength in areas such as Efficiency/Optimization, Governance/Policy Management, Risk Management, and Analytics.

With so many different file analysis tools available, Gartner recommends that customers “Choose file analysis tools with features that match the requirements for specific projects or use cases, instead of a ‘boil the ocean’ solution.”

Of all of the competitors addressing File Analysis, we believe that Micro Focus has some distinct differentiators that set us apart as far as capabilities and performance.

The first is directory services identity-based management.

The network file system reporting and management that we do is according to user and group identities in eDirectory or Active Directory. The user or group object is the basis for reporting and management. Competitive offers provide very limited or no integration with the network directory service.

Directory services event-enacted management actions

Management actions take place when events happen in the directory service. For example, when a user object is created in a container in the directory service, a home folder is created according to the policy specific to that container. When a user is moved in the directory tree or domain, the storage and access rights change accordingly. When a user is deleted, the user storage is archived or deleted.

“Taking action” (remediation through policy) for more than 10 years

An important aspect of File Analysis is not only the identification of a problem, but the ability to remediate the problem after it is found. Since Storage Manager was introduced more than 14 years ago, it has been doing remediation by taking the necessary action to fix things when the policy says to do so. This can be automatically fixing access rights, granting more or less storage quota, load balancing storage, and more.

Analysis of the file system content (metadata) and security

Among the reporting capabilities of File Reporter, it looks at the metadata of each file to help in its reporting. Metadata is data about the file itself. It is information such as when the file was last accessed or modified.

Enterprise level reporting

Another differentiator about File Reporter is that it reports at the enterprise level, rather than at the volume, share, or server level.

Analysis of both the Windows Server and OES file systems

File Reporter reports can include content from multiple storage devices –whether in eDirectory, Active Directory or both.

The IDC research group let the world know about this unique approach to reporting and management in 2009 in a technology assessment, concluding that “The world must know about this technology…”


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