What is the most dangerous journey your eCommunications data will ever make? It is a question that many organisations fail to ask themselves. The most dangerous journey is the one every organisation is forced to make when they change archiving providers. The journey is the one of data migration.
The peculiar, unusual quality of migration is that the task of moving from one archive to another seems like an easy undertaking. Actually it is extremely complex and error prone, which is why it needs careful consideration when picking the right end platform (see Decisions, decisions! What to consider when choosing a compliant archive! ) but also to assume that the provider of your migration can actually migrate your data safely.
To help you make that decision, here are some of the key things you need to ask yourself. Does my data migration partner:
- have a dedicated data migration team who manage data migration challenges all the time or will they just put this together as a special project? In this field, experience is critical.
- have the capacity to handle the scale of your data workload? If not, the project will drag, impacting your organisation’s operation, and expose you to financial and other data risks.
- will the migration be assured? Can your partner provide the necessary chain of custody to assure you that all data is:
- archived; and if required
- satisfy you that they can provide unaltered migration? Unless, of course, you want it to be transformed and if so, can they assure you it has been correctly transformed and is uncorrupted in any way.
- provide appropriate reporting of progress and of the completion of the migration? What evidence will you have that the data has been correctly and fully migrated?
- Has applied the correct retention period to your data once migrated? Legally, you cannot afford to have retention periods inadvertently shortened. Financially, you cannot afford to have them extended. Like Goldie Lock’s porridge, your migrated retention needs to be just right.
If you have the right partner who is able to deliver this, then you are well on your way to a safe migration. And a safe migration is a happy one!