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Why Protecting Exchange Environments Is More Important Than Ever?

Micro Focus Frequent Contributor
Micro Focus Frequent Contributor
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Why Protecting Exchange Environments Is More Important Than Ever?

Microsoft® Exchange and Microsoft® 365 are currently the keystone for business communication and collaboration, as well as a principal repository for business-critical information. Email, attachments, calendars, and contacts—these are the media through which business gets done. Employees don’t just rely on these tools for productivity—they expect them to be always available from anywhere and to have the sensitive information these tools contain be protected.

Despite more and more companies are moving to MS365, there´s still a lot of companies using the “on premise” approach thru previous Exchange versions. No matter the strategy chosen, some of the more common data protection issues in Microsoft® Exchange environments include: 


- Email is business critical: companies need to be able to recover email from backups quickly, so business communications don’t come to a stop.

- Exchange item-level recovery strains productivity: In addition to being complex and cumbersome, single mailbox recovery and individual email retrieval can further stretch your already limited IT resources and drain your productivity.

- Email volume is exploding: Both email volume and mailbox size are growing exponentially, impacting backup and recovery service-level agreements (SLAs). At the same time, customers are under pressure to back up and recover larger quantities of messages without significantly increasing costs, adding staff, or extending backup windows.

Why do we need to backup MS365 Exchange Online?

When talking about Exchange Online, couple of questions come up to anyone’s mind, who is protecting business critical data? And how is it being protected?

Microsoft could be responsible for hosting infrastructure for MS365, but it doesn´t mean that they are also responsible for keeping a backup of customers´ data. In summary, Microsoft prevents against loss of service due to hardware failure or natural disaster, and short-term protection (the default retention time is 30 days). That´s the reason why Microsoft suggest regular backups using third party applications.

On the other side, it´s a common feeling that data hosted in cloud ecosystems doesn’t need to be backed up. Something that it´s not true. On top of the mentioned Microsoft rules, we could find some other reasons about why to backup MS365:

  • Sketchy retention policy and confusion.
  • Internal and external security risks.
  • Legal regulations and compliance requirements.
  • Management of hybrid e-mail deployments and migrations in MS365.

Micro Focus offers a complete solution for customer‘s Microsoft® Exchange and Microsoft® 365 environments, enabling them to modernize and transform customers´ backup needs to meet data protection challenges in their email environment. Read also “Secure Backup for Microsoft 365 Now Available!”.

Data Protector key functionalities for Exchange and Exchange Online environments

Here are some of the capabilities that Micro Focus Data Protector, thru a unified data protection strategy, provides for such environments:

Global data protection solution for any customers need

Micro Focus Data Protector is an enterprise-grade backup and disaster recovery solution for large, complex, and heterogeneous IT environments. Data Protector 2021.02 supports integration with Microsoft 365 to back up and restore user mailboxes. With this integration we could backup and restore Exchange online at mailbox level including: Emails, calendar appointments and events, contacts, shared calendars and mailbox settings


Simplify and speed up recovery from snapshots with Micro Focus Data Protector for Microsoft Exchange Server

Exchange Server databases or even individual emails. Data Protector could create and manage highly granular and capacity-efficient Exchange-aware snapshots. These snapshots can then be used to quickly restore Exchange instances or databases, or to non-disruptively back them up to disk or tape for near-continuous data protection.

Implement fast, risk-free protection and automated disaster recovery

Specific appliances may offer a single architecture for deduplicating data anywhere—Exchange Server, backup or media server, or the target backup appliance—making it easier to deploy, automate, and manage backups. Different dedup appliances, integrates with Micro Focus Data Protector to deliver high performance backups and recoveries required to meet aggressive SLAs. These appliances also provides simplified and flexible disaster recovery options by allowing backup applications such as Data Protector to manage the backups, replication, and backup retention lifecycle management, as well as recovery from any site.

Keep pace with email growth using Tape Library for long-term retention

As the volume and size of Exchange mailboxes grow, email retention for compliance purposes becomes more critical. Micro Focus Data Protector could integrates Tape devices, offering a highly reliable, secure, and durable long-term platform to meet compliance needs all under a single management console. The tape libraries are highly scalable and can be easily managed from across the room or globe with fewer IT staff. The tape libraries are portable for offline and offsite storage, making them the safest and most energy-efficient platform for meeting compliance needs.

Additionally, deduplication appliances together with tape devices provides an additional protection level against ransomware attacks. Data Protector could manage under a single console this tiering architecture, changing data format to prevent non-authorized access from cyber-attacks.


Figure 1: Tiering architecture example

Streamline email protection with Micro Focus Data Protector

Micro Focus Data Protector backup software provides a complete backup and recovery solution for Microsoft® Exchange and Microsoft® 635. It automates protection of Microsoft Exchange environments through one-time backup policy configuration. This offers added protection to offset the ability of Microsoft Exchange administrators to easily add, create, or change Exchange configurations to suit the needs of a highly dynamic enterprise environment.

Why Data Protector for Microsoft® Exchange and MS365 Exchange Online?

As business communication rapidly evolves from simple text emails to complex messages that include audio, video, and document attachments, IT organizations are under pressure to overcome challenges in protecting critical messaging data and speeding up the restoration of individual mailboxes.

backup.jpgEstablishing a flexible Exchange data protection strategy, online or on premise, that could grow with customers business may not be simple, but it shouldn’t feel like a series of hurdles, either. Micro Focus Data Protector is here to help our customers.

Data Protector enable our customers to efficiently protect enterprise information spread across a range of locations, applications, and formats.

By providing a 360º backup solution we could unify how backup and recovery is managed and deployed across all enterprise environments, including on-premises, cloud, and hybrid deployment options. Micro Focus delivers a comprehensive, easy-to-use backup solution that can be flexibly deployed to meet the specific needs of end customers.

More information:

Have technical questions about Data Protection? Visit the Data Protector User Discussion Forum. Keep up with the latest product announcements and Tips & Info about Data Protection. We’d love to hear your thoughts on this blog. Log in or register to comment below.

The opinions expressed above are the personal opinions of the authors, not of Micro Focus. By using this site, you accept the Terms of Use and Rules of Participation. Certain versions of content ("Material") accessible here may contain branding from Hewlett-Packard Company (now HP Inc.) and Hewlett Packard Enterprise Company. As of September 1, 2017, the Material is now offered by Micro Focus, a separately owned and operated company. Any reference to the HP and Hewlett Packard Enterprise/HPE marks is historical in nature, and the HP and Hewlett Packard Enterprise/HPE marks are the property of their respective owners.