Anonymous_User Absent Member.
Absent Member.
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doc management for small office

Need to look at managing paper at a small office. It is a small local gov't
office and they have two users. The goal is to as time permits scan old
stuff and destroy the paper and to scan in new stuff. Paperport looks like
it might fit. It scans them into PDFs which is nice because that is not
proprietary. I called them (nuance) and they claimed that there was no limit
to files it could index except there was a 255 subfolder max limitation. Its
pretty likely there is a practical limit though. Their multi-user version
consists of loading another copy on the second machine and poiting it at the
share where the files are located. I am guessing it builds its own index.

Any thoughts on this appreciated.


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9 Replies
Anonymous_User Absent Member.
Absent Member.

Re: doc management for small office

I've been searching a doc management solution for awhile now. Something
a tad more for storing word docs and such. I have yet to find a
reasonably priced solution or one that I think the average person can
use without calling me every time they try to open or save a doc.
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jmarton2 Absent Member.
Absent Member.

Re: doc management for small office

On Thu, 29 Jan 2009 20:15:26 +0000, Matthew wrote:

> I've been searching a doc management solution for awhile now. Something
> a tad more for storing word docs and such. I have yet to find a
> reasonably priced solution


GroupWise?

> or one that I think the average person can
> use without calling me every time they try to open or save a doc.


Hmm, nevermind. 🙂

j/k

GW DMS isn't *that* bad.



--
Joe
Does this washcloth smell like chloroform?

Joe Marton Emeritus Knowledge Partner
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Anonymous_User Absent Member.
Absent Member.

Re: doc management for small office

Joseph Marton wrote:
> On Thu, 29 Jan 2009 20:15:26 +0000, Matthew wrote:
>
>> I've been searching a doc management solution for awhile now. Something
>> a tad more for storing word docs and such. I have yet to find a
>> reasonably priced solution

>
> GroupWise?
>
>> or one that I think the average person can
>> use without calling me every time they try to open or save a doc.

>
> Hmm, nevermind. 🙂
>
> j/k
>
> GW DMS isn't *that* bad.
>
>
>


I looked at it. I'm still on the fence about Groupwise though. Mainly
because I don't much care for Suse.

--
Matthew - The Great System Tyrant
--------------------------------------
http://www.mattography.net/
http://www.matthewdgood.com/
http://www.systemtyrant.com/
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islander Absent Member.
Absent Member.

Re: doc management for small office

George:

I've been impressed with the Fujitsu SnapScan scanners and software. The scanner can scan duplex (both sides) or single side, and will automatically scan both sides of a two-sided document if it's in the midst of one-sided documents, without user intervention.

The software allows it to be set to scan all documents in the feeder to a single PDF or a PDF per page. The scan settings for scanning various kinds of documents can be saved and are easily accessed to select, depending on what's being scanned. There's also OCR software to turn the PDF's into searchable text.

http://www.fujitsu.com/us/services/computing/peripherals/scanners/scansnap/s510.html

You might want to check them out. : )

Susan
Novell Community Chat Moderator

http://forums.novell.com/faq.php?faq=novfor#faq_rules
http://www.ncci.org NCCIrregulars Web Site


Susan Novell Community Chat Moderator http://forums.novell.com/faq.php?faq=novfor#faq_rules http://www.ncci.org NCCIrregulars Web Site
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jmarton2 Absent Member.
Absent Member.

Re: doc management for small office

Matthew wrote:

> I looked at it. I'm still on the fence about Groupwise though. Mainly
> because I don't much care for Suse.


You can always run it on Winders. *snicker*

--
Joe
Does this washcloth smell like chloroform?

Joe Marton Emeritus Knowledge Partner
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adrockk Contributor.
Contributor.

Re: doc management for small office

George spewed:

> Need to look at managing paper at a small office. It is a small local gov't
> office and they have two users. The goal is to as time permits scan old stuff
> and destroy the paper and to scan in new stuff. Paperport looks like it might
> fit. It scans them into PDFs which is nice because that is not proprietary. I
> called them (nuance) and they claimed that there was no limit to files it
> could index except there was a 255 subfolder max limitation. Its pretty
> likely there is a practical limit though. Their multi-user version consists
> of loading another copy on the second machine and poiting it at the share
> where the files are located. I am guessing it builds its own index.
>
> Any thoughts on this appreciated.


We use Xerox Docushare. Don't know how the pricing is, but I like it. works
with web or pc client.

--


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Anonymous_User Absent Member.
Absent Member.

Re: doc management for small office

Joseph Marton wrote:
> Matthew wrote:
>
>> I looked at it. I'm still on the fence about Groupwise though.
>> Mainly because I don't much care for Suse.

>
> You can always run it on Winders. *snicker*
>


Wow. That's the best joke I've heard all day. (points down to lower
post about microsoft)
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Anonymous_User Absent Member.
Absent Member.

Re: doc management for small office

Adam Gabriel wrote:
> George spewed:
>
>> Need to look at managing paper at a small office. It is a small local gov't
>> office and they have two users. The goal is to as time permits scan old stuff
>> and destroy the paper and to scan in new stuff. Paperport looks like it might
>> fit. It scans them into PDFs which is nice because that is not proprietary. I
>> called them (nuance) and they claimed that there was no limit to files it
>> could index except there was a 255 subfolder max limitation. Its pretty
>> likely there is a practical limit though. Their multi-user version consists
>> of loading another copy on the second machine and poiting it at the share
>> where the files are located. I am guessing it builds its own index.
>>
>> Any thoughts on this appreciated.

>
> We use Xerox Docushare. Don't know how the pricing is, but I like it. works
> with web or pc client.
>


I contacted them once about pricing and what not. Never got a response.
Must make note to self to call them again.
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Anonymous_User Absent Member.
Absent Member.

Re: doc management for small office

"George" <george@nospam.invalid> wrote in news:QAngl.4682$5N1.4635
@kovat.provo.novell.com:

> Any thoughts on this appreciated.


There are many kinds of PDF's. Make sure yours will be searchable for
OCR'ed text. If you don't at least have that, then the scanning is not
more than an automated digital camera.

How much meta data do you need in the documents? I have a few customers
who scan in their files from the copier to FTP, then Omnipage Batch manager
"Folder Watching Job" converts them to a "PDF with image on text" and
dumps into an output folder. They are then manually moved into the client
file folder. The original paper is recycled. Works great for them. When
you open the pdf it looks like the scanned colour image but the text is in
a searchable layer below, spelling errors from the ocr and all. This is
more than enough for most people. We sell and use this:
http://www.konicaminolta.co.nz/viewer.aspx?ID=181

I really dislike Paperport, it is slow, and resource hungry. It does have
some nice features, and the search index does work. It is good value, and
easy to use. Throw a really grunty PC at it, trust me on that!

--
Ciao, Dave
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