gweatherall
New Member.
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Is it possible to prevent users from charging time to tasks that have not started yet?

Project managers at my organization run into the frequent problem of users accidentally charging time to tasks that we have created for dates to begin in the future, even when the task has not begun yet. We create these tasks ahead of time to plan for future capacity, but it is causing confusion amongst users when there are multiple tasks with similar names, but different start dates.

Is there any way to lock a task and not allow any users to charge time to the task until after the date it is scheduled to begin? We use PPM version 9.31.

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MIF Super Contributor.
Super Contributor.

Re: Is it possible to prevent users from charging time to tasks that have not started yet?

Hi,

I don't think there is a policy to limit logging time for only future tasks. In reality it is needed in some cases to do work for future planned tasks.

I suggest you to use timesheet approval mechanism. PMs can approve timesheets if they are logged correctly in that case.

--Remember to give Kudos if you like the solution.

Murat Akbar
MIF Software & Consultancy - Istanbul
http://www.mif.com.tr
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SandraL Valued Contributor.
Valued Contributor.

Re: Is it possible to prevent users from charging time to tasks that have not started yet?

We have also had this issue. Following are a couple things you could try:

1) We have prevented resources from logging time to future tasks by changing the summary task (e.g., "Phase 2") Status to "On-Hold". PPM will not display tasks for adding to a time sheet, if the summary task is on-hold.

2) You could also try updating the Cost and Effort Time Management Project Setting to only allow resources to log time to tasks they are assigned; and delay assigning resources to the tasks until you are ready for them to start.

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